How many times did your family reunion been cancelled? Aside from the conflict of schedule, there are other reasons why you can’t pursue the reunion, like the threat of the pandemic. But this time, don’t you think you should all do something to make it all happen?
Having a reunion is the escape everyone should experience once in a while. Imagine after months of working, you get to spend time out. Aside from that, you can also get to meet other family members who you don’t see more often.
But even though it’s a family reunion and time to relax, tasks should still be delegated so that not just one person will take all the responsibilities. If you want a stress-free summer reunion, everyone should be doing something, especially if there are no professional event planners.
So what tasks do you need to delegate? How’s the planning process? If you need tips in planning this reunion, you should check the list below!
1. Set a budget
How much are you all willing to spend for this reunion? It would be easier to find things to do when you already have a budget. When it comes to shares, You should conduct a meeting if it’s going to be per family or per person.
Usually, there are deals and bundles offered, especially in the summer. However, since they’re a lot of travellers during this time, you should keep your eye on the deals before they last. As much as possible, everyone should suggest something to do based on the budget. From there, you can vote for the most feasible one and work with that.
2. Plan the schedule
Before the summer starts, the date should be finalised, and start working as soon as possible. You should also set how long the vacation will be. For instance, if you choose to go to the beach, is it just going to be on a weekend or more than that? On the other hand, if it’s just one day, is it going to be at night or lunchtime?
Once decided, a team or person should be in charge of making the itinerary or programme. That way, they can also work on other things in advance, like booking transportation and deciding on the time for arrival and departure.
3. Find the perfect venue
When it comes to the venue, it should depend on the number of guests, the budget, and the activities you’re planning to do. For instance, if you’re going to the beach, the lodging should be enough for the whole family. If you know a few event planners, you can ask for help finding the best venue for your planned activities.
Furthermore, you must also plan activities that suit the venue. A beach reunion can be a perfect place to set up sports activities, like volleyball, treasure hunt, and tug-of-war. It makes everyone enjoy the moment. Moreover, the adults get to remember their childhood, while the kids can get to learn new things while playing, especially nowadays that they focus on online games.
4. Document special moments
One of the most important things about the reunion is to capture the moments. You can assign a few people to take pictures per activity. That way, when there’s a problem, not all pictures will be affected. In addition, the assigned photographers can also enjoy the other games. But if you have enough budget, you can also hire a professional photographer.
Nowadays, family reunions also have uniform shirts. It may sound weird but a lot of families do it. Besides, where’s the fun if you don’t have a shirt that says *insert family* family reunion 2023?
But if you don’t prefer the shirt, you can still make other souvenirs like caps, sunglasses, or something that can remind everyone about the trip.
5. Plan the menu
Do you already have a headcount? If the venue provides the meal, you can just select from their menu. Don’t forget to take note of everyone’s diet so that you won’t have any issues during the event. However, if you need to hire catering services, planning the menu is important because you need to consider the budget for meal time.
Meanwhile, if you’re going to bring food, you can delegate the menu to other family members. For example, one should bring the appetisers and the other for the main course. Avoid doing things on your own because you might mess up. Even professional event planners divide the tasks among their co-workers.
Are you ready for this year’s family reunion? It’s fine if the past reunions were cancelled due to the pandemic and other factors. However, now that things are gradually going back to normal, you should find time to spend with your loved ones.
So if everyone’s free and you’re actually having the reunion, don’t forget to share how it was by leaving a comment below!